PHYSICAL RESEARCH LABORATORY, AHMEDABAD
International Travel Grant for Research Scholars and Post Doctoral Fellows
ABOUT THE SCHEME
A one-time grant during the entire tenure as JRF, SRF & PDF will be allowed for participating in International Meeting/Conference, subject to a maximum of Rs. 1,00,000/- (Rupees one lakh only). The total amount may be split and utilized in a maximum of two phases. In exceptional cases, the travel grant could be enhanced with the approval of the Director on a specific written request of the Division Chairperson. This financial assistance will be provided for:-
- Presenting a research paper (oral or poster) in an international scientific event (conference/seminar/symposium/workshop etc.) or attending international summer/ winter/autumn school/workshop for a period not greater than six weeks.
ELIGIBILITY
- JRFs/SRFs will be given permission for international deputation during their 2nd and 3rd year tenures only for attending "School/workshop"; and in the 4th and 5th years they will be allowed to attend conference/meeting/symposium. However, in case any JRF/SRF has carried out exceptional research work at PRL and is invited for any international conference/meeting/symposium abroad, then the same may be considered on a case by case basis by the Academic Committee for recommendation to International Travel Grant.
- During the course work in the 1st year, JRFs will not be allowed to travel abroad for academic meeting/conference/workshop/field trip/symposium/school. Travel for such purposes within India will be subject to clearance by the Academic Committee.
- Even if a JRF/SRF/PDF is applying for funding from an external agency, it is still mandatory for the applicant to fill in the PRL deputation form.
- PDFs with Ph.D. from PRL are entitled to utilize the remaining amount from the JRF/SRF grant, if any, out of the Rs.1,00,000/- from their International Travel Grant, only after they formally join PRL as PDF.
- PDFs with Ph.D. From Institutes other than PRL would be entitled to receive the International Travel Grant subject to a maximum of Rs. 1,00,000/- (Rupees one lakh only) to attend conference/seminar/symposium, only after spending a minimum period of six months in PRL. The grant will be given only if the paper to be presented is mostly based on the research carried out in PRL.
- Applications for International Travel Grant should be addressed to The Director, PRL, Ahmedabad, and should be submitted with the following documents along with necessary approval from the Thesis Supervisor/Advisor, Division Chairperson & Chairperson, Academic Committee/PDF Committee to The Head, Academic Services, for further processing.
International Travel Grant Applications should accompany the following:-
(a) Covering letter from the applicant.
(b) PRL deputation form as per the prescribed format.
(c) A copy of the letter from
the host agency conveying support for travel, and other expenses, if any.
Copy of OM issued by PRL (in case the
foreign deputation is availed with or without financial support from PRL), if
applicable.
(d) A copy of the letter of invitation from the organizers conveying acceptance of the paper for presentation.
(e) A copy of the abstract of the paper to be presented at the event.
(f) Detailed announcement and the technical programme of the event.
(g) Letter(s) of invitation from the organizers of the training programme/ workshop.
(h) Letter(s) of invitation from the host(s) of the visiting institutes.
(a), (b), (c) & (d) are compulsory for all; additionally (e) & (f) for conference or (g) for workshop and (h) is for those who are visiting Institutes/Universities in addition to attending the conference/symposium/seminar.
This supersedes all earlier OMs, Office Orders and amendments on this subject.
This is effective from 1st April 2015.
Application proforma-PRL Research Scholars
Application proforma-Internal PDFs
Application proforma-External PDFs
Deputation Application Procedure to be followed
for seeking final approval from the Department of Space:
(This is in addition to the PRL deputation procedure as mentioned
above)
Please note the following
guidelines in connection to your submitting the application for International
Travel Grant.
Submit a cover note with respect to your deputation application (as
and when applicable) in the following format (soft and hard copy):
1. The details of the conference/event (Detailed brochure be attached
in pdf).
2. Role of the person in the
conference/event (Abstract, acceptance/invitation letter be attached in pdf).
3. Importance of event/conference and
benefit to PRL and DOS.
4. Funding details, including support
from outside PRL/DOS (support attachment required in pdf).
5. Why this foreign deputation is
essential.
Submission
of cover note in this format will be necessary and it will enable fast
processing of the applications.
Send a soft copy of cover note along-with full application and other
relevant documents to director@prl.res.in
with a cc to headas@prl.res.in.
General Guidelines to fill the DOS Deputation form:
- Write the justification of attending the conference from a third party
perspective as the DOS form is sent through the
Director's office.
- No pay scale for JRFs/SRFs/PDFs
so put "-" and for salary write amount and 'fixed' in bracket e.g.
Rs. 28,000/- (fixed)
In case of receiving the partial/full support from the organizers:
- In the
form and annexures mention cost/expenditure details costing to PRL- DOS only. For the
support received, mention "Support from organizers" against the
fields as applicable.
- Mention the financial support in
INR if spend so or else in $ (dollars) only. Please do not mention both if the
actual expense is either in INR or $.
- Do not change the
format/text/fonts of the DoS form
- DoS form
and cover note must be signed by the supervisors with a
comment checked and verified.
- In case of any doubt, the form can be
verified with the office of the Head, Academic Services to avoid any
confusion/delay.
In case of no partial/full support from the
organizers:
- Provide full details of the
costing to PRL-DOS (Airfare/registration/local travel/per diem/insurance etc.)
-Pl. get the cover notes and DOS
form checked, verified and signed by the Supervisor and also
do a self-sign.
-Pl. refer to https://fcraonline.nic.in/FC2.aspx for FC 2 guidelines..
Please submit the form through the
office of the Head, Academic Services.